Last updated: 2026-10-24
1. Data Controller
The controller responsible for processing personal data is:
Jon Pascal Wiemert
Möwenstieg 10
23769 Fehmarn
Germany
Email: pascal@wiemert-consulting.com
2. Purpose of Our Website
China Family Exchange connects adults interested in cultural stays with potential host families in China.
Interested participants can register free of charge and without obligation. Participants are not charged placement fees.
Registration does not guarantee an introduction or placement.
3. Personal Data We Collect
When you submit our registration form, we collect:
- Full name and email address
- Country of citizenship and residence
- English and Mandarin language proficiency
- Preferred stay duration and start date
- Preferred regions in China
- Experience with children
- Motivation and expectations
- Confirmation that you are at least 18 years old
- Optional consent to sharing selected information with host families
We also record the registration date and may maintain an internal status for managing enquiries.
Please do not submit sensitive personal information, such as health information, religious beliefs or identification documents, through the registration form.
4. Purposes and Legal Bases
We process registration information to review expressions of interest, communicate with applicants and assess potential opportunities.
Where processing is necessary to take steps at your request before potentially entering into an agreement, the legal basis is Article 6(1)(b) of the GDPR.
Article 6(1)(b) GDPR covers the interest-list process.
Where we rely on your separate consent, the legal basis is Article 6(1)(a) GDPR.
You may withdraw consent at any time with effect for the future by contacting us.
5. Sharing Data With Host Families
If you provide separate, voluntary consent, selected information from your registration may be considered for sharing with potential host families in China.
Applicant profiles are not published in a publicly accessible directory.
We will only transfer personal data to host families when the applicable data protection requirements have been satisfied.
China is outside the European Economic Area and is not covered by an EU adequacy decision.
The applicable international data transfer mechanism and safeguards before sharing personal data with recipients in China are defined and documented.
6. Hosting and Database Services
Vercel
Our website is hosted using Vercel services.
Technical information, including IP addresses and request information, may be processed to deliver the website, maintain security and diagnose technical problems.
Supabase
We use Supabase database services to store and manage registration information submitted through our application form.
The contracting entities, hosting regions, processing locations, data processing agreements and international transfer safeguards for Vercel and Supabase are verified.
7. Technical Data and Security
When you visit our website, technical information may be processed for website delivery, security and troubleshooting.
This may include IP addresses, timestamps, browser information and technical error information.
Where applicable, the legal basis is Article 6(1)(f) GDPR, based on our legitimate interest in operating a secure website.
The actual logging practices and retention periods are verified.
8. Data Retention
We retain personal data only for as long as necessary for the purposes described in this Privacy Policy or as required by applicable law.
The specific retention period or objective deletion criteria are defined and implemented.
Applicants may request deletion of their registration information by contacting us.
9. Your Rights
Under the GDPR, you may have the following rights, subject to applicable legal requirements:
- Access to your personal data (Article 15 GDPR)
- Rectification of inaccurate data (Article 16 GDPR)
- Erasure of personal data (Article 17 GDPR)
- Restriction of processing (Article 18 GDPR)
- Data portability (Article 20 GDPR)
- Objection to certain processing activities (Article 21 GDPR)
- Withdrawal of consent where processing is based on consent
To exercise your rights, please contact us using the email address provided above.
You also have the right to lodge a complaint with a competent data protection supervisory authority.
10. Cookies and Advertising
The cookies, local storage technologies, analytics or other third-party services are verified.
If advertising measurement or analytics technologies are introduced, this policy will be updated and any legally required consent will be obtained before activation.
11. Automated Decision-Making
We do not currently use automated decision-making, including profiling, that produces legal or similarly significant effects on applicants within the meaning of Article 22 GDPR.
Candidate registrations are reviewed manually.
12. Changes to This Policy
We may update this Privacy Policy when our services, processing activities or legal requirements change.
The current version will be available on this website.